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HOW TO WRITE THE PERFECT JOB APPLICATION EMAIL


You will agree with me that writing a job application email could be a very daunting thing to do, especially if you are just writing one for the first time. Nowadays most recruiters prefer your job application to be sent through email.

While preparing to write one, ensure you make it look more professional and presentable such that it stands out from other applicants.

Also, keep in mind that different recruiters have different ways in which they scrutinize and accept job applications. It could be through automatic application systems, where emails are scrutinized based on certain criteria.

Keep in mind that your job application email is the first impression that you make to your employers and if it is not captivating enough, it will be ignored. Remember, these busy professionals do not have the time to waste and emails that do not match their requirements. You may be wondering how to write a job application email, well, that is what we will be discussing here.

What is a Job Application Email?

A job application email is an email that shows the expertise, experience, and skills that you possess that are fit for a particular role you are interested in, in an organization. Note that your email should only possess important details relevant to the position you are interested in.

This email however should not exceed one page of the Microsoft word document. In the remaining parts of this article, you learn everything you need to know about job application emails including how to write a job application email.

Things to Include in Your Job Application Email

In writing a job application email that stands out from the crowd, your email should possess the following:

Your “why” for writing: This entails the purpose for which you are writing the email.

The position you are applying for: This includes the title of the position you are applying for.

Your reason for indicating interest in the role: Here, you tell your recruiter what triggered your interest in the particular position you are applying for.

What makes you qualified for the position: This is where you talk about your expertise, experience, and skills that qualify you for the position you are applying for.

What value will you offer to the organization if they employ you: Recruiters do not just want to employ people who do not have value to offer to the firm. This is why you have to state emphatically the value you will bring or add to the company.

Your résumé: This will contain your personal details, contact details, work experience, skills, etc that are relevant to the job you are applying for.

Any additional documents that the job posting requested.

How to Write The Perfect Job Application Email

If you are seeking how to write a job application email, then follow the steps below.

  • Clear email subject line
  • Formal salutation
  • Tell them why you are writing
  • Explain why you are qualified
  • Appreciate the recruiting manager for their time
  • Close your email politely

Clear email subject line: to maintain a clear subject line, ensure that your name and the job title you are applying for are clearly stated in your subject line.

That is if the job application did not give specific directions for your subject line. Remember recruiting managers receive several emails daily, and if your subject line is clearly written it will make the work easier for them and increase their chances of opening your email application. This is how to write a job application email subject:

Yvonne John – Business Development Manager Application“.

Writing it this way will help to recruit managers to easily sort out emails and know the content of your email.

Formal salutation: You must address your email to who will receive it. If you are confused about who to address your email to, try reading the job application posting or check out the company’s website. If you are unable to get it there, then you could use either of the following:

Dear Recruiting Manager, Dear Human Resource Manager, Dear Hiring Manager“.

Tell them why you are writing: Explain to the hiring manager the reason for writing. Ensure you include the job title and why you are interested in that position you are applying for. You could also talk about where you saw the job opening. In all, just try to keep everything straight and simple.

Explain why you are qualified: This paragraph should explain to your employer why you are qualified for the role you are applying for. Do well to highlight experiences and skills that qualify you for the role you are applying for. This is where you sell yourself to your employer, it is your opportunity to capture their interest.

Appreciate the recruiting manager: In this paragraph (which should be the final paragraph), appreciate the recruiting manager for taking out the time to read your job application email. Also, use this paragraph to state that your résumé and other necessary documents are attached to your email. You could add something like “I look forward to hearing from you“.

Close your email politely: Close your email politely with something like “Sincerely“, “Best“. Do not forget to include your name and contact details. Your contact details should come in the form of your email address, your mobile number, a URL to your LinkedIn profile, or a URL to your portfolio.

Tips for Writing a Job Application Email

Read the directions (if any). If the company stated directions to be followed, ensure you follow them strictly to be considered.

Write only details relevant to the job opening. Filling up your email with irrelevant details will bore your employers and disqualify you.

If after two weeks of closing the job opening and you still haven’t received any feedback, you can reach out to them inquiring about their current phase in the job recruitment process.

Avoid repetition of phrases used in your résumé.

If you were referred by someone, don’t forget to mention it in your email.

Send in your attached documents as PDF files so that they can easily be opened.

Job Application Email Example

This is a job application email example. You can use it as a guide to writing yours if you don’t know how to write a job application email.

Job Application Email Example 1

Subject line: Content Writer Application – Simone Smith

Dear Mr. John, 

I was keenly interested in your job opening for the position of content writer at Silicon Africa Technologies. Upon review of my job application email, I hope that you will see why I am qualified for this job.

Ever since I was a child, I’ve had this great passion for writing, especially creative writings. Aside from owning a blog, I have seven years of experience in content writing and have worked with more than ten brands over the years.

For the past five years, I have taken a series of training courses in content writing, content marketing, and Search Optimization. I have learned a lot about content writing, SEO, and keyword research and optimization. With my remarkable knowledge in content writing and Search Engine Optimization, I can write high-quality contents that would make your website rank high on the Google search engine.

Find attached my résumé for your perusal. Thank you for taking out time to look through my email application. Kindly reach out to me if you have questions concerning the information I supplied. I am looking forward to hearing from you.

Sincerely,
Simone Smith
Simone.smith@email.com
225-014-111

Job Application Email Example 2

Subject line: Chef Application – Joyce Johnson

Dear Recruiting Manager, 

Your recent job posting in New Times Magazine for a Chef piqued my interest. I have the experiences that fit the description of the work responsibilities you highlighted for that role. I am glad to have you look through my job application email for consideration.

In my position as a Chef for tasty foods, I prepared different kinds of sumptuous local and continental dishes under an excellent hygienic environment. I applied my knowledge of food art and ensured food was always available to customers. I made mouthwatering healthy dishes that grew the eatery’s customer base from fifty persons daily to one hundred persons visiting the eatery daily.

With my wealth of knowledge, experiences gained, sumptuous meals, and vast knowledge of food art, I can increase your customer base from its current number by 50% extra.

My résumé is attached to this email. Please let me know if you would need me to supply you with any further information. I look forward to hearing from you.

Sincerely,
Joyce Johnson
Joyce.johnson@email.com

Job Application Email Template

Just in case you need a template to guide you through, here is a sample of how to write a job application email template. Use it to get started.

Subject line: [Job Title] – [Your Name]

Dear Hiring Manager, 

I am interested in your job posting for the position of [Job Title] on [where you saw the job posting]. Considering the requirements you provided, I am keenly interested in this role. Upon review of my job application materials, I hope you will see the reasons for which I am qualified for this job.

[Explain your previous job experience in detail how it relates to the role you are applying for and what you will offer to the company if they employ you. Do these in two paragraphs].

Find attached my résumé for your perusal. Thank you for taking the time to read through my application materials. If you have further questions about my information, do not hesitate to reach out to me. I look forward to hearing from you.

Sincerely,
[Your Name]
[Your contact information]

Frequently Asked Questions on How to write a job application email

What if I want to write a speculative job application email?

If you don’t know how to write a speculative job application email, just follow the guidelines above. They still apply, however, your email should explain why you are making a speculative application.

Can I still apply if I don’t have an email address?

You cannot send a job application email without an email address. Try creating one from yahoomail.com, Gmail.com, or Hotmail.com if you do not have an email address.

What if my résumé fails to attach?

Your résumé should preferably be in either DOCX, DOC, or PDF format for easy attachment.

What if I don’t know the hiring manager’s name?

Try finding it from the company’s website. If you did not see it there, then use either of the following: Dear Human Resource Manager, Dear Hiring Manager, or Dear Recruiting Manager. 

Can I apply for more than one position in the same company?

It is advisable to figure out the position that matches your strengths and apply for it. Applying for more than one position may lead to you being disqualified.

How do I know if my email application was received?

In most cases, the company will send you an email notifying you that they have received your email application.

What if I don’t receive any feedback after a few weeks of applying?

You can send them an email inquiring about their current phase in the recruitment process.

Conclusion

Your job application email is the first impression you make to an employer. Therefore you should keep it straight and simple, providing only details relevant to the job you are applying for. Ensure that there are no grammatical and spelling blunders.

A well-organized job application email increases the chances of your email being read by your employer. This comprehensive guide will show you how to write a job application email.

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