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How To Write Cover Letter For Executive Assistant | Full Guide


Depending on the business, most executive assistant positions demand a specific set of talents. You can examine an example of a cover letter for executive assistant in a specific industry before writing your own to help you develop an outstanding cover letter.

While it may be difficult to highlight your multitasking abilities or exceptional communication skills in your resume, a cover letter allows you to grab the recruiter’s attention with your words.

This article will provide you with some pointers on how to write a cover letter for executive assistant that will convince your future boss that you are the ideal candidate for the job.

Cover Letter For Executive Assistant

When writing a cover letter for executive assistant position, you should highlight your most notable achievements and work experiences so that the recruiting manager notices them. However, avoid repeating information from your CV.

Cover letters provide you the opportunity to express yourself and persuade your future employer with your words, resulting in an interview.

According to the US Bureau of Statistics, on average, 324,300 openings for secretaries and administrative assistants are expected per year during the next decade. The openings emerge from the need to replace workers who leave the workforce or shift to other occupations.

You Should Check Out: How to Write a Cover Letter for Director Position | Full Guide

How To Write a Cover Letter For Executive Assistant

When writing your cover letter, it’s necessary to follow the proper format and organization to avoid leaving out any important details.

The format you use should be simple to read and comprehend. The following should be included in the framework of your cover letter for executive assistant:

Start with a full header.

The header is an important part of your cover letter because it contains your contact information. If the hiring manager tries to call you but your contact information is incorrect, you will lose the job.

Your name, phone number, home address, and email address are some of the details you should provide in the header portion of your resume.

If you don’t already have one, you should get one because utilizing one that is regarded as unprofessional could lose you the job.

You will also include the addressee’s information below, but first, you will include the date on which you are sending the letter.

This component is also necessary because the ATS systems pick up the information and save it. If you don’t obtain the job, it can be easier to get a second interview if the opportunity occurs.

Start your cover letter for executive assistant with an attention-getting introduction.

If you’ve ever worked as an executive assistant, you understand the value of building a rapport with your prospective boss. While the managing director is looking for someone who can handle problems swiftly and accomplish assignments on schedule, they also want someone with a good attitude.

Your cover letter for executive assistant gives you the opportunity to impress them with your impressive skill set and funny personality. The goal is to keep readers interested in your cover letter long enough for them to finish it. While most introductions are one paragraph long, if your introduction is lengthy, don’t be afraid to add another.

Here are some pointers for writing an introduction that will entice the hiring manager to read your cover letter:

  • Begin with a greeting that is addressed to a specific individual. If you don’t know the name of the recruiter or the CEO you’re writing to, do some research. You can contact the company and inquire about the person’s name. If you can’t acquire it, use a formal greeting like ‘Dear Sir/Madam’ instead of terms like ‘To whoever it may concern.’
  • Highlight your most noteworthy accomplishment. And tell the recruiter what challenges you can solve and how valuable you are to the firm.
  • While it is acceptable to include soft talents such as multitasking and organization, it is preferable to focus on demonstrating to your prospective supervisor the skills that set you apart from the competition.
  • Examine the job description for some of the character attributes you might include in your introduction section.

See the best rule to follow when writing your cover letter; 3 Rules to Obey in Cover Letter Salutation

Explain why you are the most qualified executive assistant for the position.

After you’ve introduced yourself, go over some of your most notable accomplishments and qualifications. If the post calls for a multitasking specialist, this is your time to share an example of how you’ve demonstrated your ability to multitask. In the content of your cover letter, you might tell the employer about yourself and what it’s like to work with you.

You can use bullet points to mention specific achievements that you don’t want the recruiter to overlook. A solid executive assistant cover letter sample can also be beneficial in terms of giving you suggestions for what to include.

You can also highlight any particular training or certification in this section if you believe it will offer you an advantage over the other candidates.

It is also critical to demonstrate to the recruiter that you work well with others in the office. You can do that by citing examples of times when you have successfully cooperated with colleagues and accomplished outstanding results.

See Also: How To Write An Executive Assistant Resume

A Call to Action should be included at the end of your executive assistant cover letter (CTA)

In your executive assistant cover letter, the call to action comes last. You must encourage the recruiting manager to react to you once you have presented your case and given them all the reasons why they should choose you over anybody else.

Including a call to action in your cover letter can help you get a phone call from the hiring manager. It is also necessary to express gratitude and thank the recruiter for reviewing your application.

Examples of CTAs

  • I’d be happy to talk more about the opportunity and answer any other questions you might have.

This is an excellent technique to get a recruiter to contact you for an interview.

  • I really anticipate hearing from you.

This call to action may entice the recruiter to contact you because it demonstrates that you are eager to hear from them.

  • Please do not hesitate to contact me if you require any additional information.

This call to action is interpreted by recruiters as an invitation to contact you if and when they need to.

  • Please email me if you have any other information.

This request encourages the recruiter to keep you updated on your progress throughout the hiring process.

  • If you require any additional assistance, please contact me.

This type of conversation with the recruiter may inspire them to contact you and invite you to an interview.

If you are an entry-level job seeker, see here to know How to write an Entry Level Cover Letter with Sample Templates

Executive Assistant Cover Letter Template

To ensure that your cover letter is readable and professional, adopt a proper cover letter format.

[Name of Hiring Manager]

[Company Address]

[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms.] [Hiring Manager’s Name],

Please accept my application for the post of executive assistant, which is enclosed. I saw your job posting on [Website Name], and I’m happy to say that my qualifications completely meet your needs.

You require an experienced executive assistant who can organize meetings, write agendas, and handle everyday concerns without supervision, according to your job posting.

In my current position as an executive assistant at PaxWay Incorporated, I am capable of handling all of these responsibilities and more. Allow me to highlight three bullet points from my résumé that highlight my abilities and accomplishments:

  • Prepare between 10 and 20 check requests, expense reports, purchase orders, and invoices per week, among other accounting tasks.
  • Assisted with all domestic and international travel reservations, resulting in a 12 percent reduction in travel costs for the company.
  • Organize 3+ monthly meetings and associated logistical parts (schedule, facility preparation, attendee handouts and/or binders, etc.)

I also drove the company’s “go digital” initiative, which has proven to be a huge efficiency boost. I’m constantly complimented on my ability to tackle difficult work and solve difficulties without asking for help, while simultaneously being aware of when help is needed.

In brief, I am a capable, efficient, and attentive executive assistant. Finally, I possess all of the essential qualifications for the position. I also type at 80 words per minute, am familiar with CRM systems, and know how to use the Microsoft Office Suite.

I’m looking forward to speaking with you again about how I may help make the lives of your company’s executives easier. Please do not hesitate to get in touch with me at any time.

Best Regards,

[Your Full Name]

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Guidelines For Writing a Cover Letter For Executive Assistant Position

Make sure you know how to create a cover letter that makes you seem like the ideal candidate for the job before you begin. The competition for an executive assistant position might be fierce.

The greatest method to stand out to a recruiting lead or recruiter is to know how to write an amazing cover letter that successfully conveys your qualifications.

To draft a cover letter for executive assistant that will get you an interview, follow these three tips:

1. Emphasize your key executive assistant abilities.

The major responsibilities of an executive assistant are to manage the boss’s calendar, provide clerical support, and coordinate project details.

As a result, your cover letter should emphasize your administrative experience as well as any industry-specific talents essential to succeed. For example, if you’re seeking for an assistant position in finance, you’ll need to know how to use accounting software.

Finally, executives look for a good mix of hard and soft abilities to ensure that you can keep up with them.

To demonstrate that you can move as quickly as your employer, highlight your attention to detail, critical thinking, and adaptability in your cover letter.

Here is a list of technical abilities for executive assistants:

  • Data input
  • Microsoft Office and Google Drive (Outlook, Word, and Excel)
  • Software for web conferencing
  • Software for scheduling and time tracking
  • Software for accounting (Intuit QuickBooks and Sage 50 Accounting)
  • (Blackbaud The Raiser’s Edge) Customer relationship management (CRM) software

Furthermore, the following soft talents will complement your executive assistant experience and should be mentioned in your cover letter:

  • Skills in time management
  • Organizing abilities
  • Skills in problem-solving
  • Patience
  • Interpersonal abilities
  • Communication abilities
  • Prioritization
  • Multitasking
  • Leadership abilities
  • Decision-making
  • Collaboration
  • Ability to remain cool in the face of adversity

If you want to delve into a new career, see how to write a Career Change Cover Letter Guide in 2022

2. Give examples of accomplishments (with numbers)

You must convince executives that you are a capable and efficient right-hand person because they rely on your skills to handle diverse scenarios.

Provide examples of your most outstanding achievements as an executive assistant in your cover letter, and add concrete data to make your contributions appear more significant.

Here’s how to measure your executive assistant abilities:

  • Prepared between 10 and 20 check requests, expense reports, purchase orders, and invoices per week, among other accounting tasks.
  • Assisted with all domestic and international travel reservations, resulting in a 12 percent reduction in travel costs for the company.
  • Organize 3+ monthly meetings and associated logistical parts (schedule, facility preparation, attendee handouts and/or binders, etc.)

Related Article: How to Write a Cover Letter for Office Assistant | Full Guide

3. Conclude with a strong statement

To increase your chances of getting a callback, end your cover letter with a strong concluding remark that persuades the hiring manager that if hired, you’d be indispensable.

What should a good executive assistant closing statement include?

  • Reiterate your interest in the executive assistant position by describing what about it most intrigues you. Genuine enthusiasm for the job will demonstrate to employers that you not only have the skills but also the will to achieve.
  • Explain how your relevant talents and experience may directly assist the organization in 1-2 brief phrases.
  • Thank the recruiting manager for taking the time to read your resume.
  • Sign off with a formal salutation like “Best Regards” or “Sincerely.”

Key Points: Writing An Impeccable Cover Letter For Executive Assistant

  • Your cover letter’s content and structure should be simple to read and comprehend.
  • Your cover letter should begin with an intriguing and compelling opening to keep the recruiter interested and encourage them to read the rest of your application.
  • Make sure your cover letter is free of grammatical faults and mistakes by proofreading it.
  • A call to action should be included in your cover letter to encourage the recruiter to reply positively.
  • If the recruiting manager utilizes an ATS system to filter out cover letters that do not fulfill the minimum requirements, use the job description to figure out some keywords to include in your cover letter.

You can Download Free Executive Assitant Resume Sample and Make it Yours |2022 Updated

FAQs

How do I draft a cover letter for executive assistant?

A header, greeting, introduction, body, call to action, and professional sign-off should all appear on your executive assistant cover letter.

What are the top three abilities that an executive assistant’s cover letter should include?

Interpersonal abilities, organizational abilities, and adaptability are all important.

How lengthy should a cover letter for executive assistant be?

It should be one page long and contain three to four paragraphs.

What should an entry-level executive assistant cover letter contain?

Highlight your greatest accomplishments, and if you lack relevant experience, emphasize transferable talents from previous employment that will be valuable in the new role.

What are some good executive assistant objectives?

These objectives are specific, measurable, attainable, timely, and relevant. Your particular goals, unlike your future dreams, have detail and depth that address the who, what, when, where, and why of your hazy wishes.

What qualities do CEOs seek in an executive assistant?

As a result, meticulous attention to detail, good written and verbal communication skills, and a high level of secrecy are all critical in assisting the executive in meeting their objectives and making a positive impression on crucial contacts.

Conclusion

Once you’ve figured out how to create a cover letter for executive assistant position, have your boss or a mentor look it over. They are likely to have some hiring experience and can provide helpful advice from the other side of the table. They can also make sure that your cover letter is formatted correctly for your industry.

References

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