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How to Write a Two Weeks Notice Letter | Simple Guide


How to Write a Two Weeks Notice Letter

It’s of great importance to let your employer know when you’re leaving a job. An official approach to inform your employer that you are leaving and when you will be departing is with a two weeks notice letter. Here is everything you need to know about how to write a two weeks notice letter.

The letter needs to be written succinctly and clearly. Along with any other information pertinent to the employer, it should include an explanation for the departure.

Whatever your motivation, you should write this letter correctly. There may be several reasons why you need to provide two weeks notice.

Here is a simple guide on how you can write a two weeks notice letter for work, along with reasons why it’s vital to do so, the drawbacks of doing so, and sample templates to get started.

What is a Two Weeks Notice Letter?

You may want to or need to leave your present work for various reasons. It is normal to provide your employer with at least two weeks notice before leaving your job.

This provides you time to finish current work tasks, let management and coworkers know about some of your job responsibilities when you leave, and say goodbye to colleagues in a respectful manner.

Additionally, it allows your company time to advertise a vacancy for your position or make other preparations.

Before giving notice, it’s crucial to study your employment contract in case your employer has additional resignation policies.

A two weeks notice letter can be needed as part of the legal procedure, depending on the conditions of your contract.

If you read this, you might also find this helpful: Voluntary Resignation: What Does it Mean?

What Does it Mean to Give a Two Weeks Notice?

Giving two weeks’ notice essentially amounts to quitting your job and notifying your employer that you will leave the organization on a particular date.

Your employer might decide to open up your position to coworkers or outside candidates after you’ve given your letter to your HR representative or the department manager.

Why Write a Two Weeks Notice Letter

Basically, there are two justifications for writing a two weeks notice letter.

First, it is a polite approach to let your employer know that you are quitting your job. People frequently quit their jobs and transition to new ones.

Make sure your company can talk favorably about your leave throughout this procedure. For instance, leaving your work abruptly and without warning could put your employer in a challenging position.

This may make it more challenging for you to use the employer as a reference for future employment, or you run the chance of another employer finding out about your hasty departure.

Your notice will often allow your company enough time to close any accounts in your name or ensure you get your last financial documents, such as retirement accounts or back pay.

Additionally, your company could require the time to advertise your old position and find a suitable successor.

It would be best if you gave two weeks’ notice to have a written record of your intention to quit, which is the second reason.

Your present employer may utilize this document for several reasons, including gaining insight into why employees leave or keeping records for legal concerns.

How you quit your current position may impact your future employment success. Throughout the resignation process, you should avoid making a terrible impression, regardless of your reason for leaving.

People who liked this also liked: How To Resign With No Notice | 2022 Samples And Examples

When Should You Give a Two Weeks Notice Letter?

You might not be able to give two weeks notice in some cases, much alone any warning. In others, it’s possible that your employer will not want you to stay during the notice period.

The majority will value your sticking put for a few weeks to aid with the adjustment.

This may also be advantageous to you, giving you the chance to show your professionalism and end the project successfully.

How to Write a Two Weeks Notice Letter

Here is how to write your two weeks notice letter:

1. Begin with the name and address of the recipient

Start any official letter or email with the name of the firm, the recipient’s name, position, and workplace.

The optimum attitude and style for a resignation letter are official, which is shown by this and confirms your message.

2. State your decision and specify your last day

Avoid avoiding the subject. Start your communication by being up and honest about your resignation. Describe the dates that are important to your formally leaving the firm.

3. State the reasons for your resignation

It is helpful and kind to give a brief justification for your resignation in your letter. It aids your employer in better understanding your viewpoint.

If the cause is connected to work, it enables them to see what they can improve upon once a successor is hired.

4. Express appreciation for your experience in the company

You may maintain your record spotless and leave the firm positively by expressing your thanks for your time there. You still have two weeks left there, so now is not the time to tear down any walls.

5. Offer help or support.

By providing help or support during your final days, you may help your employer transition you out of your position more smoothly.

6. State the next steps

It’s time to conclude your letter and set out any potential future measures. Maybe the project you’re working on won’t be finished in the next week, and someone else will have to take over.

It’s thoughtful to offer further assistance to wrap up loose ends.

7. End the letter with your signature

You’ve concluded your resignation letter. Sending your best wishes and signing off on the document will complete the communication.

8. Proofread the letter and send

This is important for every written document. Ensure there are no grammatical, punctuation, or typographical errors. Also, ensure all your thoughts and the details of your resignation are captured in the letter.

You may also want to check out: Resign vs. Quit: What Is The Difference.

Can You Put in a Two Weeks Notice Verbally?

Employees are not legally required to quit in writing unless it is required under their contract. You can provide two weeks’ notice verbally.

It’s advisable to confirm your resignation in writing if you wish to do so orally. A two weeks notice letter guarantees open communication and agreement between you and your employer.

It’s always preferable to have a digital paper trail in the modern world. Therefore, it’s a good idea to include the letter in the body of an email or as an attachment, even if you print it out and give it to your boss.

How to Give a Two Weeks Notice

Now that you know the significance of giving two weeks’ notice before quitting a job, let’s move on to the how.

Although it can seem like a simple procedure, there are several strategies you can use to help it go more smoothly.

1. Review your employee handbook 

You may find information on moving through with your resignation plan in your employee handbook.

Before writing the two weeks notice letter or meeting with your boss, you should investigate the precise standards or corporate regulations that apply to your firm.

2. Get ready and put a plan in place.

Before you make any public declarations about your choice, you should take the time to organize and plan for your future. Before giving your notice, carefully consider the advantages and disadvantages. Ensure you are aware of the primary factors influencing your choice.

Create a five-year plan to evaluate where you are and want to go. Finally, be ready for your manager to request that you depart earlier than two weeks. People leaving the building might be a distraction.

Furthermore, unhappiness or displeasure can spread; many supervisors, even if you’ve had an excellent working relationship, will be glad to see you depart as soon as you can tie loose ends.

3. Give the news in person.

You’re now prepared to inform your employer that you’re departing. Speaking face-to-face frequently facilitates tough talks, which is typical for many of them.

It demonstrates that you a to your employer and the company, but it also gives you both a place where accessible communication can happen.

Additionally, it allows you to express gratitude to your superior and appreciation for the chance they granted you.

Also, check out: When and How To Rescind a Resignation Letter.

4. Your boss must know before anyone else.

Once you have decided to step down, choose your recipients carefully and sensibly.

Nobody else should disclose this information to your employer. If they do, they could assume it’s rude and will be disappointed that you didn’t approach them first.

5. Write your two weeks notice letter.

Some employment agreements call for written resignations. Even if they don’t, it is usually preferable to formalize your two weeks notice in writing.

You may prevent disagreements and misunderstandings by submitting your resignation in writing.

6. Don’t spill all the beans.

Even though you might want to go into detail about every detail of your leaving, it’s preferable to keep things straightforward.

Only the key reasons relevant to the business should be shared with your manager; the rest should be kept to yourself.

You’re not even needed to provide a reason. You are entirely in charge.

7. Show gratitude

Most likely, your employer doesn’t want you to go. You can lessen the blow by being courteous and expressing your thanks for your experiences there.

If you intend both of you to be happy and satisfied, your boss will be much more accepting and understanding of your departure.

What are the Dangers of Leaving Your Job Without Notice?

You are not required to give two weeks notice letter before resigning under any federal or state legislation. The employment contracts of some businesses do, however, provide a notice period.

You can lose unused vacation time and other corporate perks if you don’t give notice. Before you resign, always read your job contract.

Additionally, failing to give notice might reflect poorly on a business you require as a recommendation or for future employment.

When looking for a new job, it is crucial not to undervalue the value of a favorable reference from a previous company. You should constantly plan for the future even if you now have a career.

Before you go, check out: How To Resign From A Job You Hate | 2022

A Two Weeks Notice Letter Sample

Below is a free sample of a two weeks notice letter you can use to draft your notice letter:

You can download a free template below:

Conclusion

A crucial first step is to draft a letter of two weeks’ notice. Not only should you give your employer notice, but you should also express gratitude for the chance they gave you and wish them well.

We hope that this straightforward approach has been helpful to you as you draft your letter of two weeks’ notice. There are several approaches to writing a resignation letter, but the most crucial thing is to be respectful and appropriate.

Do not forget to keep it official and brief. A brief letter is easier to read and understand and provides you less space to ramble on about unrelated topics than a big one.

Not to mention, make sure to check your letter before submitting it. This will assist you in avoiding any errors that might harm your career.

FAQs

How do I write a two weeks notice?

Include your name, the date, the address, and the subject line to begin.
Declare that you are resigning.
Include the day you will be finally leaving your job.
Give a brief explanation of your resignation (not compulsory).
Add a note of appreciation.
Complete the subsequent steps.
Include your signature at the letter ending.

Is it okay to email two weeks notice?

A two weeks notice letter is one of the most important letters you will have to write at some point in your professional career. It is not difficult to write; yes, you can send your two week notice letter.

Should I give my two week notice on a Friday or Monday?

Typically, it would be best if you gave your two weeks notice on a Friday. Although it is not a rule, it is a strategy to ensure that your final day at work will be on a Friday.

References 

  • Indeed.com – How To Write a Two-Week Notice
  • angel.co – How to write a two weeks’ notice

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